Document Management System is how we can ensure that the blood, information/content, of a company is healthy because it's managed properly. Document management tools can assure us that we're working with healthy information and that it moves to where it's needed.
It means gathering information from each operational group, sharing this information between the groups, finding common ground or defining new common ground, and filtering the new practices all the way to the top. It's true reengineering. Just like having a secretary, for some it will seem limiting; for others it will be liberating.
Document Management system has been used to describe anything from paper on a desk to files in a secured electronic vault. Document management is defined as a systematic method for storing, locating, and keeping track of information that is valuable to a business. The key characteristics of a Document Management System are the ability to manage information, to collaborate when creating information, to distribute the information, and to allow secure access to the greatest number of people.
Benefits of Document Management System :
Profitability is probably the strongest driver compelling companies to adopt knowledge management practices. Other drivers are globalization, time-to-market pressures, information overload, employee attrition, and stronger competition. Those companies that are using knowledge management practices today have identified the following key benefits:
- Improved decision-making
- Increased responsiveness
- Improved efficiency of people and operations
- Improved innovation
- Improved products/services
- Greater flexibility
